Mental Health Clinic & Counseling System Pricing
Get a quote for a psychiatric system that fits your branches, users and requirements, with clear details for implementation, training, integration and support. We don’t offer a fixed price list because a practice project with two practices is not the same as a group project with three branches, data migration, and financial integrations — and the published number in this case misleads both parties.
- Detailed items not a single lump sum.
- Clear separation between starting fees and recurring fees.
- A separate item for each external service you consume.
- The cost of expansion is known before you expand.
- Formula is comparable to other providers’ offerings.
How is the system price determined?
The quote is based on eight factors. Knowing this in advance helps you double: estimate your budget before the meeting, and compare providers’ offers on a one-to-one basis rather than comparing numbers that don’t mean the same thing.
What should the presentation explain?
A good presentation separates cost into three different behavior types. Mixing it up in a single number is what makes a project look cheap in the first year and expensive in the third.
Setup and configuration, data migration, training, and any special development agreed upon. It is paid at the implementation stage and is not repeated.
Details in Implementation & Migration.System subscription, support level, updates and hosting. Relatively fixed and varies with the number of users or level of service.
You should know its value for the second year before signing.Reminders, video minutes, payment gateway processing fees, and storage. It grows with the growth of your activity, not with time.
Independent items in Integrations.A checklist for any offer you receive
Use it with our offer and with the offers of others – a fair comparison is in your interest and in the interest of those whose offer you trust:
- Are the features included in the starting scope written by name?
- Are the fees itemized as one-time, recurring and variable with consumption?
- What happens to the price when you add a user, branch, or service?
- Are updates included or a separate item?
- What exactly is the support level: its times, channels and response time?
- How do you recover your data if you decide to terminate the contract? In what form?
- What is the duration of the contract and the conditions for renewing and amending it?
Contract options available
There is no contract model that is better than another, but rather a model that is more appropriate for your situation. A small entity usually prefers a light periodic commitment, and a large entity may need an arrangement that serves its financial cycle and regulatory requirements. We discuss both options and recommend which one is right for you, and the licensing, upgrade, support and hosting terms are detailed in the commercial offer.
Subscription renewed
Is best suited for facilities that want a quick start and lower initial cost.
- Lower start-up fee for a recurring commitment.
- Updates and support are included within the subscription depending on its level.
- Flexibility to adjust the number of users as the number grows.
- Is suitable for clinics and centers starting their digital transformation.
A contract that serves the entity’s requirements
Is best suited for entities with a purchasing cycle or special operating requirements.
- An arrangement consistent with the budget and appropriations cycle.
- Operating and hosting options that suit the entity’s policy.
- Specific support levels and service agreements.
- Is suitable for governmental and semi-governmental groups and agencies.
What information is required to estimate the price?
We do not need a long study. Seven pieces of information are enough to prepare a realistic offer, and the more accurate it is, the less likely it is that the offer will change after the project begins — which is the most annoying thing in procurement.
Why do we ask about your current method?
Because moving from paper is different from moving from an existing system: the first is the effort in organization and training, and the second is the effort in migration and conformity. Because knowing what is bothering you today determines what should be activated in the first stage instead of activating everything at once.
Read about the implementation and migration planSend this with your quote request
Seven items are enough:
- Facility type: clinic, center, group of branches, platform, or destination program.
- The number of branches and the expected number of users with their roles.
- The number of practitioners and services you provide.
- The top three priorities you want to solve in the first phase.
- Current management method: Paper, spreadsheets, or existing system.
- The size and nature of the data to be migrated.
- The systems you want to connect: payment, accounting, messaging, insurance.
Questions about cost
Three questions that procurement asks before submitting a recommendation.
Are there setup or training fees?
Are messaging, video and payment included in the price?
How does cost change when expanding?
Request a quote for your organization
Send a brief description of your facility and priorities, and receive a written quote with detailed terms: starting scope and features enabled, setup, migration and training fees, recurring subscription and support level, costs associated with consumption, and expected expansion cost.
- Comparable offer with any other provider.
- No graphics appear after startup.
- The cost of the second and third years is clear from the beginning.
Before you send the order
Pages that help you define your domain accurately.
- Implementation, training and data migration
- Integrals and their associated costs
- Customization and special development scope
- Ready Purchase Requirements List
- Frequently Asked Purchasing Questions